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HR Staffing Assistant
Statement of Work (SOW)
PURPOSE: The United States Capitol Police (USCP) is seeking professional services from qualified vendors with extensive experience in a full array of human resources services/programs, human capital management services related to the Officer of Human Resources (OHR), and professional acquisition and contract support related to the Office of Acquisition Management (OAM).
BACKGROUND: The United States Capitol Police (USCP) is responsible for protecting Congress, its legislative processes, members, staff, visitors, and facilities from crime, disruption, and terrorism. The Office of Human Resources (OHR) provides a full array of human resources and human capital management services to USCP for both sworn and civilian employees. These services include both operational and programmatic functions in areas such as staffing and position classification, employee/labor relations, benefits and retirement, compensation, personnel action and payroll processing, human capital strategy, and policy program development, and human capital strategic functions such as workforce planning, organizational development, performance management.
Place of Performance: USCP located on the 7th floor of the Fairchild Building, 499 South Capitol Street, SW, Washington, DC 20003.
Period of Performance: one (1) year base starting in August 2025 and four (4) Option years.
Schedule: Work shall be performed during normal business hours from 8:00 AM – 5:00 PM, Monday–Friday. Business may be conducted on Holidays, e.g., Columbus Day, Presidents’ Day, and Veterans’ Day.
Requirements:
High School Diploma required.
A college degree and a minimum of two (2) years of human resources or related experience are highly desired.
Excellent writing skills with specific attention to detail.
Excellent analytical and research skills.
Ability to work effectively both independently and as part of a team. Ability to work on tight deadlines. Proficient in MS Office products.
Experience with SharePoint and Visio preferred. Exceptional organizational skills and ability to handle multiple priorities.
Flexibility with the approach in the scope and delivery of work.
Duties and responsibilities will include, but are not limited to, the following:
General Administrative Task: Assembling, copying, faxing and scanning a variety of materials and ensuring proper distribution of copies required. Maintaining a variety of office logs and files. Managing schedules, calendars, and employee timekeeping. Greeting visitors, answer the main office telephone and taking messages as required. Maintain office staff directory. Prepare, write, format, and edit a variety of correspondence including letters and memorandums. Prepare, write, and edit spreadsheets, presentations, and charts. Assist with performing searchers of electronic and hardcopy files and databases for records, supportive data, and historical documents. Assist in the preparation or drafting initial correspondence in response to request. Respond to inquiries from a wide variety of key public, internal, and external constituents. Submit and follow-up on request for services (i.e. telephone, office keys, and help desk, etc.). Arrange for housekeeping, facility, and vehicle services. Ensure office equipment is maintained and functional.
Payroll Processing: The contractor may support a variety of administrative functions and services related to various personnel actions and processing matters.
The contractor will use manual services to coordinate and process all involuntary salary deduction to include commercial garnishments, child support/alimony, and IRS tax levies. Administers the administrative billings and collections (ABCO) and special payment/adjustment processing programs. May act as liaison with Benefits Section to accomplish processing of special leave cases. Performs verification of payroll related activities, both written and telephonic.
Computes service computation dates for leave, retirement, thrift savings plan, step increases, etc. Obtains and/or disseminates all required information regarding previous federal service and verifies its accuracy.
Performs specialized HRIS duties involving a wide variety of problems or situations relating to personnel actions. May provide advisory services on payroll processing. various personnel actions. Performs leave audits to resolve problems or discrepancies in records.
Responsible for inputting, editing, and updating HR information into automated systems, such as the National Finance Center Personnel & Payroll System (NFC) and the Entry Processing inquiry Correction (EPIC) system. Codes actions and corrects errors from SINQ and other reports, as directed and required.
Benefits and Retirement: The Contractor may provide administrative and technical service, support, and assistance on federal employee benefit programs, activities, and operations. Employee benefits include: federal health and welfare benefits, dental, vision, Flexible Spending Accounts, Health Savings Accounts, Retirement Programs, Thrift Savings Plans, and life insurance benefits.
Workers’ Compensation: The Contractor may provide administrative and technical service, support, and assistance on Worker’s Compensation programs and benefit issues related to employees with work related injuries or illness.